Every day is a day of news about a new data breach that could destroy an organization financially, destroy the trust clients, patients or customers have in a brand, and cause legal nightmares. Cybercriminals can steal sensitive information, either in paper or digital format and from the documents companies utilize and manage.
This is why secure document management isn’t just a good practice, but a necessity. Secure document management safeguards the data from unauthorized access and attacks. It helps organizations meet major compliance standards like HIPAA, GDPR, FINRA, and SEC.
The most popular types of secure document management include document encryption as well as digital rights management, watermarking, and well-defined access control. These features make it possible to limit access to documents to just those who need it to complete their work and to prevent them from copying, editing or printing.
Document security is the restriction of the number of times that a document can be printed, downloaded, or saved on another computer. This makes it impossible for cybercriminals «rip» your information to put it on their own. It could also help to reduce the chance of corruption of documents which is a problem that typically occurs when a user accidentally or maliciously alters a section of the file.
Secure document management software can help businesses save time energy, money and effort by removing manual processes that could lead to errors, while also helping them improve client communication and establish more trusting relationships. These tools are essential to the success of every company.
